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Impact stories

How PROMs dashboard encourages joint decision-making at LUMC

Interview with Monique Baas, Advisor of Value-Driven Care and Nurse/Case Manager at LUMC

To improve the quality of their (individual) patient care, LUMC uses the Patient Engagement PROMs dashboard. Monique Baas, advisor of value-driven care, nurse and case manager, shares her view on the approach to, and the future plans for PROMs dashboards at LUMC.

It is essential to know how the patient experiences their treatment and their wellbeing. Suppose a patient scores a ’10’ if they can climb the stairs completely independently and a ‘5’ if they can only manage half of the steps. Does that mean in practice that their quality of life is any less? Perhaps that score of ‘5’ is the maximum that can reasonably be achieved, resulting in a 100% happy patient. How much inconvenience do you experience yourself, and how do you experience your life as it is now? You don’t get these answers from clinical outcomes but they certainly influence the treatment plan.

We display the results of the PROMs in the Patient Engagement dashboard. We have used it for the thyroid carcinoma and pituitary adenoma care teams for some time. We are now expanding this to the other care teams as well. We work with the Patient Engagement dashboard in our EHR system. Questionnaires can be sent to patients via email at fixed times (four times a year). The dashboard illustrates the outcomes clearly: arrows and colours show how the patient is doing compared to the previous measurement(s) in table or graph form. If desired, you can see more details, for example, what the patient answered to a specific question.

How do you use the Patient Engagement dashboard?

The physician or carer can review the data before and during a consultation. During the consultation, the healthcare provider and the patient look at the values together and discuss them in more detail does the patient recognise themselves in the values recorded, and do they have any questions about them? They might relate to adjusting the medication and the options to do so, or how a patient wants to continue the treatment. By comparing clinical data and PROMs and discussing these with the patient, we engage them in creating the appropriate treatment plan: making decisions together based on outcome information.

Another way to use the dashboard is at an aggregate level. We do not yet have enough data to compare the individual patient with other patients with the same condition (‘patients like me’). But with a dashboard that displays data from all patients at the exact measurement moment, we can certainly have a sense of a trajectory. By providing insight into group data, it is also possible to formulate improvement goals and improve the quality of our care for the entire patient population. We can quickly request the raw data and then analyse it.

Which caregiver provides that feedback varies by the care team. We often see that the nurse plays an essential role in this. For patients, contact with a nurse is relatively easy: usually, nurses have more time than doctors to discuss patient health outcomes.

You are a nurse yourself. To what extent is that experience helpful in combining your role on the value-driven care implementation team?

Monique Baas, LUMC

Monique Baas, LUMC

For example, for the patient population in my neuro-oncology department, we recently set up PROMs in the dashboard. A standard measurement pathway isn’t practical for those patients because many of them deviate from a standard care pathway and participate in all sorts of studies. You don’t want patients with a brain disorder to fill in a questionnaire too often, so you want to organise a custom PROMs process for everyone. We strive to reuse data as much as possible, which also helps the patient.

What are the reactions to the dashboard?

Of course, it takes some getting used to for everyone, and it does generate some resistance from time to time. But once teams start using PROMs actively, they become enthusiastic. They like that they can interpret complaints based on PROMs and show patients how they are doing compared to previous consultations. As a result, carers have been able to offer patients more tailored support in the form of an educational program, have been able to make more correct referrals, and fine-tune medication. One physician who works a lot with it told me that she likes the use for her outpatient planning. Now she can prepare for conversations in advance and assess whether she needs to stick strictly to the scheduled time for each patient or whether she can move around a bit. In addition, if you don’t get a good idea of what the patient’s complaints are, you can do a different PROM measurement in the interim. And then it turns out that there are underlying mood problems, for example.

Patients also respond positively. They can fill in the questionnaire quickly via computer, laptop, or smartphone. By completing the questionnaire, they gain more insight into their situation and discuss it with the healthcare provider. This way, they can help co-create the agenda for the consultation. In addition, we get feedback from patients that they like to fill in the questionnaire to know how they are doing. And a patient can take a printout of the PROMs to an external practitioner to show how they have improved.

What else do you want to achieve with the dashboard?

We still have a lot of wishes. As we are still learning what exactly can be done with the dashboard, we think it is too early to allow patients to view the dashboard entirely independently. We don’t want patients to be confronted with things they don’t understand and therefore have unnecessary worries. But that independent use is certainly a wish.

We also hope to start using Computer Adaptive Testing, a questionnaire technique that adapts to the patient’s answers. In that way, you achieve what you want to know in fewer questions, back to the example of stair climbing. For example, if the question is “Can you climb ten steps?” and the patient’s answer is “No,” then the follow-up question about being able to climb twenty steps is unnecessary.

Finally, it would be nice to run PROMs throughout the hospital at set times; that becomes just as natural as, say, taking blood samples. That way, the healthcare provider would also have patient-reported data ready to use when making decisions together. We are not there yet, but we are already delighted with the start we have made.

The original article in Dutch can be found here.

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